Rails/Attention list

# Attention list rail

Emergent focus board on ClickUp from what they are actually doing. Not a stale priority list. Optional filter of noise. You decide archives and sends.

## Tool roles (do not blur)

- **ClickUp** = attention board / projects / state / next step
- **Email** (and Slack if connected) = optional filter source — archive only with yes
- **Notion** = optional long note — **not** the board

Principal: ClickUp over Notion for ops/boards. Do not default this rail to Notion.

## Done this week looks like

- ClickUp: attention board with real projects + next steps
- Optional: filter suggestions parked — archives only if they said yes
- Friday: stated vs actual + one offload idea
- Optional companion: run-the-week-from-one-page only if they ask

## Hard rules

- Draft by default
- Never invent focus projects, OKRs, or VIP lists
- Leave blanks; “quiet day” is a valid board state
- One question at a time if a slot is missing
- Agent never archives, mutes, reassigns, or sends without an explicit yes
- Soft slots ({{offer}} {{who_it_is_for}} {{proof}} {{do_not_touch}}) come from their principal/memory — ask once if missing

## Empty attention board (copy into ClickUp)

| Project | Why attention | State | Next step | Last seen |
| --- | --- | --- | --- | --- |
| | | | | |

## Empty Friday line

- Stated priorities (if named):
- Actual attention projects:
- Gap / offload idea:
- Status: parked

---

# Part A — Attention list desk

## Step 1 — Open the board (ClickUp)

One attention list. Free Forever.
Sign up: https://clickup.com/signup

## Step 2 — Projects from real attention (ClickUp)

Evidence only. No wish-list OKRs.

## Step 3 — State + next step (ClickUp)

One next step per row.

## Step 4 — Optional filter (Email)

Suggest off-list items. Archive only with yes.

## Step 5 — Friday: stated vs actual

Compare. One offload idea.

---

# Attention list desk — Step 1 ClickUp

Open one ClickUp list as the attention board. Output: columns ready (project, why it has attention, current state, next step, last seen).
Do not invent a second Space. Do not invent priorities they did not show in work.
Sign up: https://clickup.com/signup
Free Forever. No card required.
Principal: ClickUp is the board. Notion is optional long notes only.

# Attention list desk — Step 2 Projects

Put projects on the board only from evidence they gave or connectors they authorized (threads, calendar blocks, meeting notes).
Output: succinct rows — project + why it has attention + state.
Do not invent OKRs, P0s, or a goals list. Leave blanks. Soft slots from principal/memory — ask once if missing.

# Attention list desk — Step 3 State

For each row: current state + what needs to happen next (one line).
Output: board updated. Do not reassign owners or create calendar events without yes.

# Attention list desk — Step 4 Optional filter

Using the attention board as a filter: list Email/Slack items that do **not** map to a board project.
Output: suggested archive/mute list. Status: draft — do not archive, mute, or send without an explicit yes on each action.
Soft slots ({{do_not_touch}} inboxes, VIP senders) from principal/memory.

# Attention list desk — Step 5 Friday

Stated priorities they named (if any) vs projects that actually held attention.
Name one thing that can offload to an agent next week.
Output: Friday line. Do not reassign or send.

# Attention list desk — Step 6 Companion (not the desk)

Week-from-one-page paste only. Separate job from Part A.
Do this only if they ask. Do not replace the ClickUp attention board with a Notion goals page.

Related tools

Productivity

ClickUp

Attention projects as rows with state and next step.

Marketing

Email

Optional filter — archive only when they say yes.

Productivity

Notion

Optional long note. Not the attention board.